Augsburg Fairview Academy seeks an Operations Manager (1.0 FTE) for the 2021-2022 school year.
| Reports to: Executive Director, School Board |
| AFA is seeking a hard-working, passionate, goal-oriented leader to join our team as the full-time Operations Manager for the 2021-2022 school year. |
| As a Teacher-Powered School, Augsburg Fairview Academy offers a familial work environment in which all staff has the power and creative freedom to innovate. Mission: We are a passionate learning community dedicated to serving the academic, social, and emotional needs of high school students in a safe and welcoming environment. We provide individualized options to help students successfully graduate and set clear expectations for them to explore and pursue their dreams. Vision: AFA is committed to serving and participating in our local community, working compassionately to promote social justice and equity through education, and contributing to our intercultural family. |
| Essential Qualifications: |
| -Ability to multitask and work as part of a closely integrated team -Excellent organization skills; supervisory skills; record-keeping skills -Working knowledge of personnel administration: W2/background checks/payroll-direct deposit; PERA/TRA -Knowledge of company insurance program administration -Practical knowledge of bookkeeping; accounts payable/receivable management -Practical experience with purchasing and vendor coordination -Excellent computer skills -Significant recent experience with Power School or similar learning management systems -Experience with the Minnesota state reporting system: e.g, MARSS, Test WES, STAR, EDRS, SERVS, MCCC -Ability to effectively collect, interpret, and use data to drive programs and policies -Experience collaborating with students, families, and the diverse communities our school serves -Demonstrated leadership ability -Excellent interpersonal skills with both adults and students -Demonstrated creativity, flexibility, and extreme patience -Understanding of and belief in Augsburg Fairview Academy’s unique mission and vision -Bachelors Degree and a minimum of three years of work experience preferred |
| Essential Job Functions: Budget & Finance, Human Resources, Facilities & Operations, Student Support |
| Budget & Finance: |
| -Serve as liaison between school finance consultant and AFA -Assist the annual budget process and timeline to assure alignment with AFA’s goals -Assist in annual and mid-term budgeting and budget expenditure monitoring -Work with the Board Treasurer and school finance consultant to prepare and present monthly financial reports -Serve as liaison and overseer of financial management/reporting services relevant to UFARS and Special Education billing -Serve as liaison and overseer of the auditing firm contracted to conduct the school’s annual audit -Analyze and recommend changes to improve annual and monthly financial management processes and/or reporting -Oversee and make recommendations relevant risk management issues -Maintain internal controls and develop financial policies and procedures for AFA -Attend monthly Board meetings -Ensure tuition acknowledgments for Special Education scholars are created and communicated with resident school districts -Learning Management Systems Site CoordinationOther duties as assigned |
| Human Resources: |
| Provide leadership and support to the HR Committee and Executive Director in recruiting and hiring licensed and non-licensed staff -Maintain personnel files for current and former staff in compliance with employment and data privacy laws -Serve as liaison between ADP and AFA, and complete payroll, manage PTO and comp time, conduct background checks, and manage benefits -Compete all personnel reporting -Coordinate and/or facilitate orientation processes for new staff -Assess staff compensation and benefit programs, recommend changes aligned with strategic plan and goals, and lead contract negotiations with benefit providers -Ensure compliance with federal and state employment laws including workers’ compensation, COBRA, HIPAA, etc. -Directly supervise and evaluate the maintenance team -Provide PowerSchool administrative and technical support to staff including password help, screen access -Train new employees on PowerSchool login access, student directory as part of on-boarding process -Other duties as assigned |
| Facilities & Operations: |
| -Serve as primary liaison to property manager regarding lease management, landlord duties and responsibilities, and identification and resolution of problems with facilities -Serve as nutrition program coordinator, order and serve meals, complete state reporting, applications, and audits -Serve as transportation coordinator -Support and oversee vendor relationships and services -Schedule and conduct all annual safety drills -Respond to emergency clean-up situations -Ensure compliance with all licensing needs -Support and oversee monitoring and tracking all permanent school fixtures, furniture, etc. -Serve as the primary point of contact for technology service with support from AFA’s Information and Technology consultant -Manage the lease, purchase, and maintenance of all staff and scholar technology devices -Serve as a liaison between the District Assessment Coordinator and IT Consultant to ensure a seamless, coordinated scholar testing environment for all standardized testing periods -Other duties as assigned |
| Student Support: |
| -Handle phone/voice mail/email communications relating to academic/support -Learning Management Systems Site Coordination -Manage front desk, provide reception for visitors, receive and sort mail -Monitor, confirm, and update student/family contact information on regular schedules -Retention strategy (ie., continuous improvement in retention of enrolled students) -School-wide response to student crises & behavior -COVID-19 Coordinator, student first aid administrator -First Response Team: coordination, training, and management -Manage student requests: transcripts, ID documents, first aid/personal items; bus tokens -Manage school lockers and locks -Process photos and info for student ID documents -Other duties as assigned |
| Knowledge, Skills, and Abilities: |
| -Excellent interpersonal and communication skills with both adults and students -Ability to cultivate strong, positive relationships with students, staff, and families -Ability to apply instructional strategies on differentiationStrong organizational skills -Ability to multitask needs -Demonstrated creativity, flexibility, and extreme patienceKnowledge of collaboration practices, team teaching practices, and special education -Ability to collect data and make course placement recommendations for students -Ability to build and maintain effective relationships with school administrators, staff, students, and families |
| Physical Demands and Work Environment: |
| -Required to talk, hear, walk, climb, crouch, crawl, balance, stoop, kneel, reach for objects, use repetitive motion, stand, push, pull, lift and use hands to grasp and feel -Continually required to communicate effectively with teachers, administrators, support staff, students, parents, guardians, and the community -Continually required to operate a walkie talkie, computer, and software/applications such as Google Drive, MS Office Products -Requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force, and occasional exertion of up to 50 pounds of force -Work has standard vision requirements -Work requires operating machines and observing general surroundings and activities -Work regularly requires exposure to bloodborne pathogens or airborne viruses and may be required to wear specialized personal protective equipment work frequently requires exposure to toxic or caustic chemicals and exposure to vibration and occasionally requires exposure to fumes or airborne particles and exposure to the risk of electrical shock Work is generally in a moderately noisy location (e.g., business office, light traffic). |
| Position Logistics: |
| -40 hours per week minimum -Monday – Friday from 7:45am-4:00pm -Compensation based on the Augsburg Fairview Academy FY22 salary schedule |
| Application Process |
| Applications will be accepted until the position is filled. ONLY electronic applications will be considered. Submit a cover letter, résumé, and three letters of reference to: heidi.anderson@afa.tc |
It is the policy of Augsburg Fairview Academy to provide equal employment opportunities. AFA welcomes and respects employees of all ages, races, color, creed, sex, sexual orientation, national origin, citizenship status, marital status, political or religious beliefs, family, social or cultural background, gender, gender identity, genetic information, mental health status or ability, physical ability, special education status, housing status, status with regard to public assistance, veteran status, family situation, or any other characteristic protected by federal, state, or local law and will not unfairly exclude any employee from participating in any program, deny benefits to any employee, or grant any advantage to an employee. In addition, AFA will provide reasonable accommodations for qualified individuals with disabilities.